Tools For Event Business Intelligence Free Of Charge – Wild Apricot Membership Management Software / The Blog / 43 Event Management Software Tools You Should Know About
Instead of manually processing registrations, making checks to the bank or trying to keep track of everything in Excel, they use event management software that acts like a robot to do everything for them.
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Ariana Stecker, a leading event planning expert and the Chief Operating Officer at Save the Date®, an event planning company, says that top event managers are the ones who make the most use of technology.
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For example, she has seen clients easily raise 20% more funds from their events simply by using software tools to enable online event registration and bidding.
She further points out that technology not only makes things easier for event managers, but creates a better overall experience for guests as well.
If you’re looking to make more money and make managing your events easier, read on! We’ll cover what event management software is, what to look for when choosing software, and share 43 of our favorite software tools that can help make your event management easier and increase event success. Please browse them all or use the table of contents on the left to jump to a category that interests you the most.
And if you have an event coming up soon, be sure to check out this event planning guide and download our must-have Ultimate Event Planning Checklist for associations and clubs!
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Event management software is any software that helps event managers organize and execute events. Some software tools offer an all-in-one solution and take on almost any event-related task. Others are more specialized and take care of things like:
With so many options of event management software, it can be difficult to choose the right one for you. To help you make a decision, look for the following:
Will your event be in person, virtual or hybrid? The right software should have capabilities that will allow you to perform the type of event you are planning. For example, if your event is virtual, you may need a website, a virtual platform, video conferencing capabilities, a mobile phone, etc.
Keep in mind that it may not be possible to find all the features you are looking for in a single software within your budget. In this case, it is perfectly fine to use a combination of tools that fulfill different needs.
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One of the best ways to determine whether or not a software program will work for you is to see what other people are saying about it. Go to sites like Capterra or G2 to read detailed reviews of your software options and testimonials from real event managers who have used them.
Event planning is already hard enough, and your software should make your job easier, not cause more headaches. Look for a program that is easy to use, intuitive and quick to learn. For example, if the software offers a website builder, it should be aimed at someone who has never built a website before.
If possible, look for software that offers several different features or, at the very least, integrates with related tools for a more seamless experience. For example, your event registration tool should immediately communicate with your membership management software.
Don’t want to use a hundred different platforms for one event? Look no further than the following list of software that has every necessary part of event management in one platform.
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If you’re looking for a complete solution to manage every aspect of your membership organization, not just your events, Wild Abricot is for you.
Wild Apricot is the #1 rated event and membership management software used by over 20,000 organizations. Along with event management, Wild Apricot offers a complete all-in-one website creation platform with online registration and payment processing, a fully searchable contact database, mobile event registration via the free app, and an email system with professionally designed email and newsletter templates.
It also has a free 60-day trial. In just an afternoon you can have a full website and event calendar to start registering events and processing online payments instantly.
While Wild Apricot is perfect for many small organizations, MemberClicks builds integrated member management software solutions specifically for small-to-medium professional associations, trade associations and chambers of commerce.MemberClicks offers intuitive association management systems, learning management software, event management solutions, and job board software, built to save time, save money, grow membership and increase revenue.
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A2Z Events is perfect for large organizations that want to give their attendees the best experience possible. With features like floor management, online sales, an exhibitor portal and powerful reporting, you’ll be able to help your event succeed at every step in its life cycle.
With online event registration, reporting, CRM, fundraising, invoicing and more, Amilia is a complete event management tool for any organization.
Aventri is a robust online event management platform that simplifies registrations, helping you plan, market and manage even the most complex events. It integrates with SalesForce.com, Cliqbook, Pathable and other services.
Bizzabo is an all-in-one event platform that helps organizers create successful events by empowering them to build stunning websites, sell tickets, grow communities, go mobile and maximize event experiences using a beautiful user-friendly platform.
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Cvent is a flexible, easy-to-use online event management system that helps increase event and engagement. The platform automates many management tasks (data analytics, event marketing, event registration, etc.) to save your time. You can track your attendees in real time and build event reports to navigate every aspect of the event process.
Event Leaf is an event management software that offers event creation, online registrations, an email platform and many other options such as printable event badges.
Eventbrite for Nonprofits lets you set up an online registration page for your event in minutes. Then, take advantage of Eventbrite’s promotional tools to send email invitations or promote your event on social media. Their free event registration app lets you manage your event and register guests, anywhere.
Eventzilla offers a complete event registration and ticketing platform for classes, conferences, fundraisers, social events and more. Features include barcode ticket scanning, ticket office management, print-at-home tickets, mobile ticketing and reserved seats.
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Choose from pre-designed templates and set up your website for any type of event in minutes with MyEvent. Add photo albums, countdown, polls and connect your social media accounts.
OpenConf is an abstract submission and review management system used widely by events and journals across a wide range of industries in over 100 countries and by authors and reviewers in over a dozen languages. The software is available for download or cloud-based, and has consistently received rave reviews for its outstanding support.
Paperless Transactions lets you build custom event pages, giving pages, store pages, forms and more. Get the word out about your events by sending mass text alerts and make event management easy with software designed for event registration and ticketing.
Planning Pod is an all-in-one online event management software that simplifies how you plan your events by organizing all your event information in one convenient place. Their app’s 30+ easy-to-use tools are mobile responsive and can be used by your team members to manage attendees, registrations, budgets, schedules, floor plans/layouts, tasks, checklists, calendars, files, surveys, vendors, sponsors, volunteers and much more.
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VSIS ConfTool and ConfTool Pro are web-based event management systems developed to help you organize academic conferences, workshops, conventions and seminars efficiently. They support the submission, peer review and planning process, as well as participant registration, billing and administration.
Whova provides award-winning event management to save organizers time and create a modern and engaging event. Whova’s all-in-one event management solution includes the Whova event app, a powerful event marketing solution and many other features such as name badge generation, attendee check-in and program management tools.
If you’re just starting to plan your event or need help visualizing how everything will come together, check out the tools below.
OPS by AllSeated is a free event planning tool that allows event professionals to easily design floor plans, manage guest lists and food preferences, organize events and preview their event in stunning 3D. Using OPS, event professionals can collaborate with their vendors and clients effectively and efficiently, delegating tasks and updating everyone in real time, allowing them to save countless hours on every event.
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Evite allows you to create and send an online invitation for any event in just a few steps. They offer hundreds of templates to choose from, plus tons of extra features including polls, giveaways, photo sharing, RSVP tracking, and guest comments.
ScheduleOnce is an online scheduling service that allows all attendees to compare real-time availability and quickly find the best time for everyone. It was specifically designed to integrate with Google Calendar to prevent double booking.
Make it easy to sign waivers online with Smartwaiver and its highly customizable platform. Guests can sign or type their signature, and the Auto Photo Capture feature captures the participants signing a waiver. You can also add instructional or safety videos to your waiver, and set the waiver for adults, minors, or guardians.
Setster allows you to embed a schedule widget on your website to display times and services. Website visitors can then request an appointment time, and Setster sends confirmation emails to both parties. It integrates with
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